ClickUp vs Monday: Which Is the Best Project Management Software?

Many project managers are at crossroads in the ClickUp vs Monday debate. After all, ClickUp and Monday are two of the most popular project management software tools you’ll find today. These tools improve task management and workflow automation, helping you manage your business efficiently.

Sadly, you can’t use both project management tools simultaneously. Why? They perform almost the same functions. So, which project management do you use in managing projects?

Certainly, some elements set ClickUp apart from Monday.com and vice versa. So let’s take a closer look at what makes these software different. This guide will discuss the features, differences and similarities between ClickUp and Monday.com.

Ultimately, we want to assist you in making an informed decision about which project management software is right for you and your business. Just in case you’re in a hurry, here are the key differences at a glance.

ClickUp Vs. Monday Comparison: Key Differences

clickup vs monday: key differences

The following are the critical differences between ClickUp and Monday.com:

  • The task and time management features of ClickUp are more extensive than those of Monday.com.
  • ClickUp supports Alexa and Google Home, but Monday.com doesn’t support them.
  • Monday.com doesn’t provide a free plan, but ClickUp does.
  • Gantt chart views are available in ClickUp. However, Monday.com doesn’t have as many options.
  • Monday.com is far more user-friendly than ClickUp. ClickUp’s interface might be a bit intimidating for newcomers.

What Is ClickUp?

clickup project management dashboard

ClickUp is a cloud-based project management and team collaboration platform for agile teams and businesses. Its primary goal is to streamline operations and boost your team’s productivity. 

Many people use ClickUp worldwide for different projects, and the number is rapidly rising. There’s a reason for that. ClickUp is ideal for businesses of all sizes and industries, and freelancers who need to manage their projects and connect with clients in real-time. 

Thanks to the software’s intuitive user interface and extensive feature set, you can control everything from a single application. With the available sorting options, comments, and tagging options, you can also send notifications to teams or team members about upcoming tasks. 

Moreover, it has push notifications and alarms to alert users to upcoming deadlines or urgent tasks. You can also customize your notification settings. 

With ClickUp, you have complete control over each feature configuration. This way, you can match them to your business or individual needs. For instance, there are custom fields in reports that you can modify to align with your brand.

Automation, mind mapping, Gantt charts, native time tracking, task dependencies, custom statuses, dashboards, sprints, a to-do list, emails, notepads, forms, and a Kanban board view are just a few of the many features available. 

If you want a combination of functionality and ease, ClickUp is for you. It allows you to manage your projects better while saving time and achieving your goals. 

It’s all cloud-based, just like Monday.com, as we will see. Cloud connectivity allows ClickUp users to access their accounts from anywhere in the world. It removes the spatial boundaries while maintaining the quality of the work. 

It’s easier for groups to work together on various projects when everyone’s work is visible in one place. That’s what makes ClickUp a go-to project management tool. You get all your collaboration tools on one dashboard.

As if that’s not enough, you can use ClickUp directly in your browser as an extension. It’s also available as a web and mobile app for Android and iOS.

What is Monday.com?

monday project management dashboard

Monday.com is an operating system designed to coordinate workflows across numerous industries. As a result, it’s one of the most widely used project management solutions for small and medium-sized organizations to enterprises. 

Multiple teams can collaborate seamlessly thanks to Monday’s comprehensive, cloud-based system that incorporates numerous tools and functions into one spot. It also provides sub-software specifically tailored to fit the needs of certain divisions inside a typical company. 

Through its centralized system, diverse departments can collaborate on tasks and projects, including marketing, human resources (HR), sales, customer relations (CR), IT, task & project management, creative & design, and operations teams. 

In addition to fostering closer working relationships, the platform’s advanced capabilities make it easier for teams to handle many tasks simultaneously. 

Gantt charts, internal document management, dashboards, automation, Kanban, word forms, integrations, checklist templates, custom workflows, canvases, a collaboration tool like Google sheets and other tools are all included in the product. 

If you’re looking for a centralized system to keep track of all your projects in one place, you need to use Monday. This project management tool allows you to debate projects and arrange files to monitor the progress of your projects. 

Many options are available through the project management software’s user interface. For example, you can use its features to develop a multi-faceted approach to efficiently manage your organization’s work process.

In addition, you can create your own boards using pre-made templates and the platform’s customization features. 

You can also upload and exchange files, define priorities, arrange timelines, and share the status of the project in real-time via the app.

To make life easier for its users, the interface integrates with various third-party applications to provide a complete solution that aids them in reaching their goals. 

Monday is also completely cloud-based. As a result, you can connect with clients and freelancers worldwide and manage your team remotely. 

In-Depth Evaluation: ClickUp vs Monday

ClickUp vs. Monday is a neck-and-neck battle in the project management category. Let’s look at their various characteristics in greater detail. 

Both ClickUp and Monday.com have a lot in common, but they also have core features that appeal to specific clients. Here they are:

Dashboard

A dashboard is critical when evaluating project management software because it impacts how quickly your teams can keep track of crucial activities and projects.

ClickUp

The ClickUp interface is fully customizable. This means you can organize it to suit your preferences. First, there’s the calendar, which allows you to track all your project’s progress and see which ones are due first. 

Another option is to use a Kanban board. Here, you can organize your task boards according to how close they are to completion. Everything is neat and orderly, with tags indicating which team members are responsible for specific projects.

To help you prioritize your work, ClickUp uses a color-coded system to show the urgency of each project. Moreover, you can set weekly tasks to co-ordinate your different tasks.

Here’s the thing; when it comes to completing assignments, the order matters. ClickUp solves that pain point using the “Views” feature. With this feature, you can choose how to display your tasks, such as in Kanban board style, list view, mind map, and so on.

Monday

The Monday.com dashboard resembles the ClickUp dashboard in that they both employ a lot of white space for their interface. In addition, Monday allows you to organize your tasks into “boards,” just as ClickUp does. 

Monday simplifies your account setup and personalization through a step-by-step tutorial in the software. Everything is simple to use once you’ve logged in. 

For each project, tasks are organized into “boards,” which you can access by clicking on the “calendar” button. As with ClickUp, you can move widgets like project status bars or small calendars around to make your workspace exactly how you want it. 

While the degree of adaptability isn’t nearly as high as on Monday, the overall experience is still excellent. Also, Monday is better for novices.

Templates

ClickUp

Users can choose from 300 project templates on ClickUp. In addition, there are integrations to help you be more creative or work on tasks without having to leave a Slack conversation, for instance.

ClickUp also lets you track time with Everhour, so you can see how long each part of a project takes and assess the productivity of your employees. 

Project managers save time by using ready-to-go templates to set up the boards for each project and line item. ClickUp goes one step further by letting users make and upload their own templates.

Monday

Monday’s task management system has 50 templates companies can use to set up a project. In addition, it allows you to use Microsoft Teams to add project boards to team chats or bring sheets into and out of Excel.

Monday’s work management functionality is easy to use, especially with services from third-party companies.

Time Management

ClickUp

In ClickUp, you can use a variety of calendars. For example, you can sync your calendars with your phone’s (Google/Apple/Outlook), define start dates/due dates, add time estimates, track time, and drag and drop tasks to your schedule.

The “Critical Tasks” tool is also quite helpful. For example, you can focus the Gantt view on the most efficient path through a project. It also offers a Pomodoro timer integration, so you can time your tasks and record them on your calendar.

Monday

On Monday’s dashboard, you can choose ‘Calendar,’ and a list of your week’s commitments will appear. With the Google Calendar integration, you can import your upcoming appointments and events in seconds. 

Additionally, you can see your team’s efforts more clearly using the timeline tool. With a weekly schedule like yours, this tool helps you know exactly what you need to do and when. So yes, it takes time tracking to another level.

Real-Time Chat

ClickUp

Using ClickUp, you can have a project chat turn into a one-on-one conversation between two or more people. But there’s more.

You can use ClickUp’s private messaging options to secure confidential chats with your employees. This is especially important for projects that you can’t reveal until completion. There’s also private boards which you can use to assign tasks like these.

Companies that use a remote or hybrid-remote approach have legitimate security concerns. However, ClickUp and Monday have security mechanisms to keep your data safe from hackers and intruders. 

Monday

With Monday.com, you can communicate with team members, but it may not be in real-time. Aside from Slack, you may have to use other platforms, such as Skype, to gain the required features. So that is one downside of Monday.

Integrations

ClickUp

ClickUp’s all-in-one platform satisfies businesses that need in-depth organization. How? By allowing several third party integrations to the platform, so you can operate all the tasks from one dashboard.

Third-party integration boosts efficiency and simplifies administration by a factor of ten or more. That’s exactly what a project manager needs. You can integrate over 1,000 leading applications into ClickUp, including Slack, Google Drive, Alexa, YouTube, Timely, Lincoln, Google Documents, and many more. 

Each of these apps has a unique set of features for managing tasks. You don’t have to worry about opening several programs and missing notifications from different ones because you can control all of your apps from a single interface.

Every day, ClickUp’s list of connected apps grows longer and longer to better serve its users.

Monday

Monday is another all-in-one management solution because of its integration with various third-party applications. Adding more applications strengthens and expands Monday’s utility. 

Some of the most popular integrations you get with Monday include Salesforce, Stripe, OneDrive, Shopify, Copper, LinkedIn, Gmail, Zapier, HubSpot, MailChimp and Zendesk. 

It’s relatively simple to connect Monday.com to a variety of third-party applications. You can also automate triggers and notifications to quickly initiate actions and answers. But it doesn’t end there. 

Monday.com has become one of the most popular sites on the Internet. Monday.com does a great job of making these third-party apps work together seamlessly.

It also allows you to make “if this, then that” links and set up automation. Several of Airtable’s most popular features are present on Monday, but it’s not as robust as ClickUp.

Pricing

When deciding on a piece of software to use regularly, you’ll most likely consider the price first. Will you be paying top dollar? Will you be getting your money’s worth? 

ClickUp

With ClickUp, you can start off with a generous free plan and then pay for additional features and capabilities based on your needs. When it comes to value for money, it’s an excellent fit for small businesses and new teams. 

ClickUp is entirely free to use for an individual. The free account has 12 incredible features, but you’ll need more than the free version for your company. 

For small teams, each employee pays $5 a month for the unlimited plan. This bundle allows you to add features of your choosing or to stick with what the service providers offer. 

The next plan goes for $12 per user per month and is best for medium-sized teams. Even though it doesn’t allow for advanced scalability, the business plan has all the tools necessary to manage a medium-sized team and track projects.  

Then there’s the business plus plan. This costs $19 per month per user and is an amazing deal if you have numerous teams working in your company. 

The final plan is the enterprise plan. With this plan, however, you’d have to get in touch with ClickUp to provide you with a total estimate. Some enterprise features include white-labeling, live onboarding training, a dedicated success manager, file storage, campaign planning, custom statuses, and an API. 

We see the distinction between the two project management tools in the enterprise plan. Document customization is better in ClickUp than on Monday.

Monday

The pricing plans available on Monday are Individual, Basic, Standard, Pro and Enterprise. As you’ll guess, each one has a different price per member and a distinct set of features. 

The individual package is essentially a free plan for two people. However, the free plan is primarily intended for individuals to track progress of personal projects, and as a result, it only has limited features. 

There is a basic package for $8, a standard package for $10, and a Pro package for $ 16 each month. Each package’s features are tailored to different companies’ individual needs depending on their size. 

On Monday, you’ll be able to work with teams ranging in size from 3 to more than 200. As the number of team members using Monday as their software management solution increases, so does the monthly bill. 

Just like ClickUp’s enterprise plan, you’ll need to contact Monday for a quote for the enterprise plan. Luckily, Monday cuts 18 percent off your payment if you go for the yearly plan, so you don’t spend as much if you’re looking for a long-term solution. Additionally, there’s a 14-day free trial from Monday before you use the paid version. 

Lastly and perhaps most crucially, Monday provides a risk-free trial period during which there is no requirement to enter credit card information.

Tracking Goals and Projects

A project management tool is vital for keeping track of your team’s progress toward each objective and project’s completion. It’s a way to ensure your business is on the right track.

ClickUp

ClickUp’s goal-tracking tool is one of its most intriguing aspects. With ClickUp, business executives can set a wide range of specific and quantifiable objectives and align them with due dates. 

For instance, you can set true/false targets, numerical stats, and financial data to track progress on your dashboard. What’s more, this feature allows you to set “sprint” goals for individual teams. 

Additionally, business leaders can organize their goals into folders and monitor their progress. Goal-setting allows you to choose what you want to do and how you’ll measure your progress toward achieving it.

It’s possible to break down a goal into smaller milestones and assign them to team members. Then, with the ability to add and display tasks and goals on your homepage, you can keep track of their progress toward completing their assignments and reaching your business goals. 

Using “roll-up” dashboards, project managers can track how much time team members spend on various projects and subtasks, and how near they are to completion. It also helps with budget management and resource management.

As business managers, you can define and monitor crucial milestones, identify and solve issues your team faces, and ensure you reach deadlines by leveraging a project management tool like ClickUp. 

ClickUp’s goal-setting and target-setting features give team members the freedom to create long-term and short-term objectives for multiple projects.

This task management tool also has a widget that you can use to track work hours for easier time management within your projects. Here are some of its functionalities:

  • The widget tallies the estimated time your team needs to complete mini-tasks and milestones in your project.
  • It estimates how long it’ll take to complete each project in your work area.
  • It calculates the time a team member spends on a task in the various stages of progress.

The ClickUp dashboard also has customizable timesheets, so you can track your time by day, week, month, or even unique periods. It is possible to establish time goals, arrange them by dates, and see individual entries to see where your time went.

Monday

On Monday.com, it is relatively the same. However, to get a better understanding of the various verticals, you’ll need to separate them into different workspaces and then distribute those workspaces across many boards. 

Alternatively, you can set up a private board for yourself and share it with others. If you go to the “Progress Overview” page, you’ll see percentages representing the progress of your goals.

In addition to color-coding your progress, Monday’s dashboard also tells you which tasks have been completed, are currently being worked on, or need additional attention. 

The dashboard is an intuitive tool for keeping everyone on the same page and focused on the task. If you wish to track your progress toward each goal in terms of deadlines and timeframes, you can even switch to a “Timeline” view. 

In addition to the “workload” view, project managers can find this option particularly appealing. This helps you see how your team members divide the work at hand. It’s a great technique to ensure that no one is working above their capacity. 

While Monday.com makes it simple to keep track of tasks and goals, it falls short of ClickUp in terms of functionality. If you’re looking for an all-in-one solution for managing your time, ClickUp is your best option.

Analytic Reporting

One of the essential elements of a project management tool is the ability to generate reports and analyze data. It helps you track your team’s performance and see how workflow adjustments might improve your business.

ClickUp

When it comes to reporting, ClickUp is one of the best project management software on the market today. “Reporting” allows you to see how much time your employees have spent working on a task, how many points they’ve accumulated, and even which employees are behind on their due dates. 

Customizing and enhancing your reports has never been easier with ClickUp. For example, you can set up a report to only show data from a specific date. You can also keep tabs on team members’ performances. 

You can rely on ClickUp reports to know who is meeting their goals and your company’s efficiency levels. These reports also give a clear picture of how much time your entire team spent on the project. 

ClickUp’s “Team Points” report stands out among the many valuable tools available. As you resolve complaints, add comments, clear notifications, and so on, this report keeps track of how many gamification points each team member receives. 

Using the Team Points report is a terrific way to bring some fun into the workplace. If you like, you can keep tabs on who is deserving of praise and even offer merit badges to them. Fortunately, ClickUp provides reports for unlimited tasks.

Additionally, you can use charts and graphs together with analytics in ClickUp. That’s if you prefer visual representations of particular data points. But only those with paid ClickUp subscriptions can access the most advanced reporting tools.

Monday

Monday.com’s approach to reporting is a lot simpler than ClickUp’s. A summary of some metrics is available, but specific reports and insights into your staff are restricted. 

The good thing is that the charts are straightforward to understand and customizable. 

Using Monday.com, you can get a detailed picture of your team’s workload and how it’s distributed. However, compared to ClickUp’s broad reporting choices, only a few options are available.

As a result of its more extensive analytics and reporting tools, Monday is an excellent solution for most brands. To access your reports, however, you may be charged additional fees.

Similarities: ClickUp vs Monday 

ClickUp and Monday are undoubtedly two of the best project management tools on the market. They have the same function but slightly different features and pricing plans. 

However, let’s see what these two task management tools have in common:

  • Both ClickUp and Monday include user-friendly databases with FAQs and tutorials to assist new users in learning about the features of each product and making the most of it.
  • In both ClickUp and Monday, users can view other team members who are online and what tasks they are currently working on.
  • To keep an eye on ongoing projects’ status, timeline, and budget, both ClickUp and Monday allow users to customize dashboards for quick access. This makes project scheduling and completion more straightforward and ensures you meet your deadlines.
  • Both ClickUp and Monday include Kanban boards and Gantt charts to help project managers better understand the output of their teams. This allows users to zero in on the parts of the project that need extra attention.
  • You can also create file storage and access restrictions so team members can only save files and documents they can access. You can also upload documents through Google drive if you don’t like the native app.
  • Both project management tools offer faster project planning and the inclusion of all departments.
  • Both ClickUp and Monday have a support team offering their customers round-the-clock email and phone support.
  • You can generate reports rapidly with either ClickUp or Monday’s reporting and analytics tools. Filtering data through these tools guarantees that only relevant data is included in your report.
  • Customizable templates are available on both ClickUp and Monday, ensuring that each project is distinct and contains all the necessary components for its success. This helps streamline recurring tasks and resource management.
  • Both ClickUp and Monday provide mobile apps to keep up with vital issues on the go. It’s available for Android and iOS mobile devices.

Final Thoughts

Finding the best software for project management can be a daunting task. As a business, freelancer, startup or non-profit organization, you need to know which solution is ideal for you. 

While these project management tools are the best you’ll find, you can only use one at a time. 

Of course, they’re both easy to use and come with mobile apps for iOS and Android. They also provide a high level of customization, seamless collaboration, an extensive database, and video lessons to help your team get the most out of the platform. Everything a project manager needs.

However, you need to choose between the two. Mind you, you need to decide based on your specific needs and preferences.

FAQs

What Level of Protection Can I Expect From the Clickup Management Software?

On the more expensive Business or Enterprise services, ClickUp adds additional security features. Two-factor authentication and Google single sign-on, for instance.

To name a few of the perks of the Enterprise plan’s features, it includes HIPAA compliance as well as specific permissions, contracts, and legal evaluations.

Can You Cancel ClickUp Easily?

Yes, you can easily terminate your subscription with ClickUp at any time. You can do this by accessing the account settings section of the website.

During My Free Trial Period, Can I Cancel Monday?

Using the free trial doesn’t necessitate providing any financial information. You can cancel anytime.

Is the ClickUp App Free to Use?

You don’t need to pay anything to use the ClickUp app. You only need an account to log in.

How Can Monday Ensure the Safety of Our Personal Information?

You can access more robust security features on the Pro and Enterprise levels. In addition to Google Authentication, the Enterprise package provides Single Sign-on, Audit Log, Session Management and HIPAA Compliance, as well as more.

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